Publishing copy-editor/proofreader : Entry requirements

Although this area of work is open to all graduates, a degree in the following subjects may increase your chances:

• publishing/publishing studies;
• media/electronic media.

Graduates with a technical or science-based degree may find it easier to obtain freelance work for specialist publishers and society journals, particularly in the early stages of their career.

Entry with an HND or foundation degree only is unlikely, unless you can demonstrate an aptitude for the work and/or some highly relevant experience.

A relevant postgraduate qualification in publishing can increase your chances. There is a wide range of publishing qualifications available and it is important to choose one that is relevant to your interests and career plans. Links to courses are provided by The Society of Young Publishers (SYP) . Pre-entry experience is advisable, preferably within a publishing environment, although gaining this type of experience in an editorial role may be more difficult.

Candidates will need to show evidence of the following:

• a thorough knowledge of English language (or the language the publication is written in);
• a methodical working style;
• concentration, accuracy and great attention to detail;
• the ability to multitask;
• tact and diplomacy for negotiating changes with authors;
• the ability to work to tight deadlines;
• self-motivation;
• IT skills.

For those working on a self-employed basis, business skills in areas such as tax, marketing and cash flow are vital.

Try to find work on university magazines or publications or spend some time working in a bookshop or library. Think of creative ways to gain the relevant experience of editing and proofreading as early on as possible. 

Graduates hoping to enter this career may find it difficult to gain an in-house role immediately. It may, however, be possible to start as an editorial assistant and to get involved in proofreading and working on editing texts, in order to progress to copy-editing after one or two years.

Identify smaller and perhaps less well-known publishers to begin with who may be more likely, or able, to offer work. This can help develop a network of contacts and will enable you to build up a strong portfolio when making applications to larger companies later on.

Generally, the way to get freelance work is by sending a CV and speculative application directly to potential employers and by making and maintaining contacts in the industry. See listings in appropriate directories, for example SfEP Directory of Editorial Services , for details of contacts. Attend trade fairs, read trade publications and get to know the key players in the field. Also, try to focus on a particular specialist area as this will help you identify companies and publishers to target.

It is also advisable to get involved with relevant professional organisations such as the Society for Editors and Proofreaders (SfEP), the SYP and Women in Publishing .

For more information, see work experience and internships and search courses and research.