Hanson Wade Ltd
graduate job
Expires17 days

Event Coordinator

Still recruiting throughout COVID‑19

Job description

Due to company growth, we are looking for three bright and enthusiastic Event Coordinators with a “can-do” attitude to join our growing Event Delivery team here at Hanson Wade.

Hanson Wade specialises in producing and delivering conferences within the Life Science, Construction and HR industries; the post holder will be responsible for the end-to-end delivery of digital and physical events for the European and US market, approximately 2 per month. Ranging in size and logistical complexity, you will partner with key stakeholders and lead on the planning, development and delivery of our events to create a memorable and unique experience for each customer.
Due to the majority of the events being in the US, the ability to work off peak hours to deliver our digital events is required at times. Travel will also be required for our physical events.

Key Responsibilities:
  • Communicate with all customer types throughout the event life cycle; delegates, speakers and sponsors
  • Work extensively with conference hotel, including but not limited to: costs, set up, catering, WiFi etc..
  • Manage Hanson Wade staff flights and accommodation
  • Represent the campaign and Hanson Wade onsite, either virtually or physically (travel will be required)
  • Create and proof event documentation
  • Creating running order for each event
  • Sourcing, negotiating and managing external suppliers when applicable including but not limited to: AV, Technology, Signage, Hostesses
  • Budget management
  • Running speaker technology tests in our digital platform
  • Build the event in our digital platform
  • Create and maintain post event content sharing website
  • Create, implement and deliver mobile apps for the larger campaigns
  • Work closely with campaign project team to deliver on key goals and objectives of the campaign
  • Support other members of the EO function as and when necessary
  • May be required to assist with Customer Service and venue sourcing duties where necessary


  • Monthly Awards and Social Events
  • Annual Awards Dinner
  • Busy and active social calendar
  • Annual personal learning budget
  • Flexible working

What we are looking for

  • Previous event management experience is preferred
  • Previous experience with virtual event software is preferred (Hopin preferred)
  • Have experience working with customers of all different levels of seniority
  • Must have organisational experience at a professional level
  • Must have a strong passion for event management
  • Must have outstanding communication skills
  • Will be highly efficient and have an organised approach to your workload
  • Will have the ability to work well under pressure and deal with high work volumes
  • Will be able to adapt and change priorities according to immediate business needs
  • Will be able to work as part of a team as well as independently
  • Eligibility to work in the UK


  • Must have higher education degree or similar (Event Management degree preferred)

Accepted degree subjects

  • tourism, hospitality and event management

Additional job details

£22,000 - £27,000

+ bonus

How to apply

Click Apply to start your application now. This job will be available on Prospects until 2 July 2021

Don't forget to mention Prospects to employers when you contact them.

Closing date:  2 July 2021

Expires17 days

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