Events Administrator
graduate job
Expires10 days

Events Administrator

Job description

Responsible for planning and co-ordination of IOM3 events and activity

Main duties

  • Develop and maintain close partnerships with Conference Organising Committees through regular contact and attendance at organising committee meetings to provide feedback, advice and support
  • Working with the communications team develop and deliver a communication plan for the 2019 celebratory programme and other IOM3 events
  • Working with the organisation and delivery of the Starpack awards programme
  • Sourcing and coordination of venue hire, catering, accommodation, exhibition services and AV
  • Organising and management online and paper abstract and presentation submissions
  • Collating and producing conference proceedings publications in print and electronic form
  • Creating event promotional material (in association with IOM3 Design Team)
  • Promotion of events and activity via digital communication and social media
  • Creation and maintenance of conference websites on both IOM3 website and Eventsforce event management system
  • Creation of online registration forms
  • Publishing conference presentations online
  • Registration and delegate organisation
  • Invoice administration

This position will be office based (in London). However, on occasions, travel, nights away from home and work outside of contracted hours will be required.

The package includes

  • 28 days annual leave
  • Interest free season ticket loan
  • Permanent health insurance
  • Life assurance
  • Perk box

(18 month contract)

What we are looking for

  • To work well as part of a team
  • Exceptional organisational, planning and problem solving skills, with meticulous attention to detail
  • Client facing character - warm and friendly personality and genuine passion for putting people first
  • Effective communication skills, having the ability to influence people at all levels and build successful working relationships with internal and external customers, suppliers and third parties
  • Experience in event organisation, ideally including the staging of technical conferences (call for papers process/parallel sessions/organising committees etc)
  • Communications experience – strong written communication skills and knowledge use of social media
  • Confident with strong attention to detail and organisational and time management skills
  • A creative thinker
  • Thrive under pressure, love new challenges and be resilient to setbacks
  • Proactive with proven ability to use initiative
  • IT application literate (.docx, .xlsx, .pptx, to high level)
  • Proven ability to confidently use service based software packages (e.g. ftp sites, events management software, survey software)AV savvy - excellent experience of audio visual equipment for events

Accepted degree subjects


How to apply

Please send CV and covering letter to Collette Marriott – Head of HR, via the Apply button.

Click Apply to start your application now. This job will be available on Prospects until 28/06/2018

Don't forget to mention Prospects to employers when you contact them.

Closing date: Continuous recruitment


Additional job details


Competitive salary

ContractFixed term

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