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Television production coordinator: Job description

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A television production coordinator is responsible for the administration, organisation and secretarial work involved in producing a television programme. While duties vary from production to production, the work includes:

  • assisting actors and the crew;
  • issuing scripts;
  • organising equipment and supplies;
  • dealing with travel and accommodation bookings;
  • sorting out enquiries and other paperwork.

A production coordinator may work on different kinds of programmes, such as news and current affairs, reality television shows, soap operas, dramas and comedies. They are usually involved at all stages of a project, working alongside everyone from early stages until completion.

Production coordinators can specialise in one particular area of assistance or be known by other names, such as:

  • production assistant;
  • script supervisor;
  • production secretary.

Typical work activities

The work varies depending on the actual role and the size and type of production company. In general however, tasks carried out by a production coordinator include:

  • attending production meetings;
  • helping to set up the production office with the necessary supplies;
  • typing, editing, copying and distributing scripts;
  • organising travel arrangements for cast, crew and production executives;
  • organising accommodation for cast and crew;
  • typing and distributing schedules, or call sheets
  • assisting cast members, and at times running errands for them;
  • running errands between the production office and other departments;
  • dealing with accounts and expenses;
  • setting up relevant insurance cover and helping with visas for cast and crew;
  • closing accounts with suppliers and dealing with surplus stock when the production is finished.

Coordinators can also be involved in:

  • checking running orders and scripts;
  • keeping track of timings during a programme;
  • setting up pre-recorded material in the studio gallery;
  • making schedules, shot lists, logs and other paperwork for post-production.

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Written by AGCAS editors
September 2014

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