Records manager : Entry requirements

Although this area of work is open to all graduates, a degree or postgraduate qualification in the following subjects may increase your chances:

• information management;
• archive studies;
• history.

If you do not have a degree or an HND, you are unlikely to be appointed as a records manager, although this is possible through internal promotion or if you have relevant work experience.

Although there are currently no first degrees specifically in records management, there are a number of relevant qualifications at both undergraduate and postgraduate level and some are available via distance learning. They vary in focus and content, so it is important to choose a course that matches your career interests.

Course providers include the universities of Liverpool, Northumbria, Dundee, Glasgow, University College London, the University of Wales Aberystwyth and University College Dublin. Other universities include records management in their library and information management or archive management courses. The Chartered Institute of Library and Information Professionals (CILIP)  accredits library and information courses in England, Wales and Scotland and provides information on financial assistance to students.

A postgraduate qualification is particularly valued in sectors such as local government. In addition, at least one year's pre-course experience in a relevant environment is also recommended. A limited number of employers are willing to pay staff while they gain this type of experience. The Society of Archivists  provides details of organisations that offer work placements to individuals prior to entry to the diploma/MA in Archive Administration and Records Management.

Candidates will need to show evidence of the following:

• strong oral and written communication skills;
• confidence to liaise with a range of staff at all levels within an organisation;
• problem-solving and analytical skills;
• project management and organisational skills;
• the ability to gain a clear overview of an organisation and its activities;
• a genuine interest in records and information management and the confidence to pass this on to others, both within and outside the profession;
• being comfortable with new technology and adapting rapidly to new trends;
• a high level of awareness of information management principles and familiarity with information systems and archives;
• the ability to manage budgets and financial forecasts.

Records management is still a developing area in terms of public and organisational recognition. When considering vacancies, it is advisable to look beyond the job title and check the job description closely. Competition is fierce as more postgraduate degrees in records management have become available in recent years, along with more vacancies.

For more information, see work experience and internships and search courses and research.